3520 Procedure – Student Fees, Fines and Charges

The superintendent may establish guidelines for setting and collecting fees.

In establishing fees for classes, the following guidelines will be used:

A. A fee may be collected for any program in which the resultant product is in excess of minimum requirements and, at the student’s option, becomes the personal property of the student. Fees may not exceed the cost of the materials. The district shall furnish materials for those introductory units of instruction where a student is acquiring the fundamental skills for the course. A student must be able to obtain the highest grade offered for the course without being required to purchase extra materials.

B. A fee may be collected from students and non-students as a condition for attendance at any optional non-credit extracurricular event or activities which are of a cultural, social, recreational or athletic nature.

Fees will not be levied for:

A. Field trips required as part of a basic educational program or course.

B. Textbooks (non-consumable) which are designated as basic instructional material for a course of study.

C. Instructional costs for necessary staff employed in any course of educational program.

Fee waivers and reductions shall be granted to students whose families would have difficulty paying because of their low income. For students and families participating in the national school lunch program, the school breakfast program, or both, the USDA Child Nutrition Program guidelines will be used to determine qualification for a fee waiver or reduction. The district will annually distribute and collect information and an application for all households of children in kindergarten through grade twelve to determine student eligibility for free or reduce-price meals in compliance with chapter 28A.235 RCW, Policy 6700 and Procedure 6700P.

If a student has not paid for five or more previous meals, the school shall follow the procedures and requirements in Policy 6700 and Procedure 6700P.

When the district withholds students’ diplomas for failure to pay a fine or charge for damages,   the district will publish and maintain the following information on its website, either with information published under RCW 28A.325.050 or in a different location on its website that facilitates easy access to information: the number of diplomas withheld, by graduating class, during the preceding five school years, with data from the prior reporting year updated annually to reflect the release of diplomas; and the number of students with withheld diplomas who were eligible for free or reduced-price meals during their last two years of enrollment in the district.

All fees will be deposited with the business office on a regular basis. Where determined applicable the respective departments and school shall be credited with the amount of their deposit.

 

Adopted/Previous Revisions: 04/04/96; 04/23/09; 04/30/18; 09/26/22
Updated: 08/23/24